We’re making these updates in response to new a data protection regulation that is in effect in the European Union on May 25th. We’re using this opportunity to make these updates globally because we think they’re fundamentally better for our community.
AgileOne is a leading provider of talent acquisition software, supplier management and recruitment process outsourcing, worldwide, decreasing costs, mitigating risk and maximizing the value of each new hire. AgileOne is committed to ensuring the security of your information. To prevent unauthorized access or disclosure, maintain data privacy, and ensure the appropriate use of information, we have put in place regimented physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
AgileOne’s software suite, Acceleration is offered as a SaaS model using an ASP framework, a behind-the-firewall software and a highly secure application. The system is versatile and delivers an enterprise solution without the localized costs and resources needed to house and administer client software.
Acceleration captures personal information for workers, internal applicants, external applicants, and contractors, depending on the scope of services requested by clients. All Personally Identifiable Information (PII) is securely transferred over a public network using 128-bit encryption and HTTPS secure socket layer authentication.
To maintain the privacy and security of the individuals involved, access to certain program areas will require registration. During the registration process, we collect personal and institutional contact information such as your name, address, institution name, institution address, and email address. Your contact information may be used to get in touch with you when necessary with respect to transactions conducted through the site, material changes in our site's policies, or otherwise. We do not share your contact information with any third party without your consent, with the exception of a court or governmental agency if required by law. AgileOne restricts access to personal information to AgileOne (or related companies) employees, contractors and agents who need to know that information in order to operate, develop or improve our services. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.
In support of optimal user privacy and security, AgileOne has partnered with one of the most reputable and resourceful hosting companies in the country. Customer data resides on secured network servers and remains independent, with top-level designation. AgileOne controls system access and password administration, defining roles and permissions. Data maintained by AgileOne is protected by computer security mechanisms including firewalls, encryption, monitoring software, data segmentation and passwords.
USE OF INFORMATION
AgileOne uses the data it collects to provide superior service to its clients and job seekers. Data collected may be used to maintain any contractual or business relationship, for employment-related services where applicable, to communicate about the products and services AgileOne offers, to contact and correspond with system users for the management and defense of legal claims and actions, compliance with court orders and other legal obligations and regulatory requirements, and as otherwise permitted by law.
Certain information for each category above may be shared with other third party companies for tax or other business related purposes. In such cases the third party company will be required to adhere to similar privacy practices as those AgileOne adheres to for the protection of system user information.
AgileOne may disclose system user information for these purposes to other AgileOne entities, affiliates, suppliers, subcontractors who perform services on our behalf, to clients in support of job placement, an acquiring organization if AgileOne is involved in the sale or transfer of some or all of its business, and where AgileOne is otherwise required to do so, such as by court order.
AgileOne may share with third parties certain pieces of aggregated, non-personal information, such as the number of user categories or types of skill sets, or geographical location. Further AgileOne may use non-personal information to create aggregate tracking information reports regarding Web site user demographics and the use of this Web site, and then provide those reports to others. Such information does not identify you individually.
SAFE HARBOR PRIVACY STANDARDS
SAFE HARBOR PRIVACY PRINCIPLES
The following privacy principles apply to the transfer, collection, use or disclosure of personal information from the EU by AgileOne.
Notice: At or near the time of initial data gathering:
AgileOne informs individuals in the EU about the purposes for which it collects and uses their personal information, how to contact AgileOne with any inquiries or complaints, the types of third parties with which AgileOne shares their personal information, and the choice and means AgileOne offers for limiting the use and disclosure of their personal information.
Consistent with the Safe Harbor requirements, AgileOne may not be in a position to furnish notice in certain limited situations. Specifically, notice is not required where the processing of EU personal information is necessary to respond to a government inquiry; is required by applicable laws, court orders or government regulations; or is necessary to protect AgileOne's legal interests and providing notice would interfere with those interests.
Any questions concerns, or complaints should be directed to the address listed below.
AgileOne offers individuals the opportunity to “opt out” whether their personal information is (a) to be disclosed to a third party or (b) to be used for a purpose that is incompatible with the purpose(s) for which it was originally collected or subsequently authorized by the individual. To opt-out please contact: firstname.lastname@example.org at any time. However an opt-out choice may not be effectuated instantaneously and AgileOne reserves the right to allow for a reasonable time to process such a request. Furthermore AgileOne will require sufficient information to confirm the identity of the individual requesting the "opt out."
For sensitive information (i.e. personal information specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership or information specifying the sex life of the individual), EU Individuals will be given an affirmative or explicit opt in choice before the information is to be disclosed to a third party or used for a purpose other than those for which it was originally collected or subsequently authorized by the individual through the exercise of opt in choice. In any case, AgileOne should treat as sensitive any information received from a third party where the third party treats and identifies it as sensitive.
For sensitive information, the EU Individual must explicitly opt in if the information is to be disclosed to a third party or used for a purpose other than its original purpose or the purpose authorized subsequently by the individual.
Onward Transfer (Sharing Information with Third Parties):
AgileOne will only transfer personal information about EU individuals to pre-authorized third-parties(whom might be in a third non-EU country) and only where the third-party (a) has provided satisfactory assurances to AgileOne that it will protect the information consistently with this Statement; or (b) is located in the EU or a country considered "adequate" for privacy by the EU Commission, and therefore is required to comply with the EU data protection laws or substantially equivalent privacy laws; or (c) the third-party has also certified to the Safe Harbor, and is accordingly independently responsible for complying with the Safe Harbor requirements, or enters into a written agreement with AgileOne requiring that the third party provide at least the same level of privacy protection as is required by the relevant Principles.
Where AgileOne has knowledge that a third-party to whom it has provided EU personal information is processing that information in a manner contrary to this Statement or the Safe Harbor requirements, AgileOne will take reasonable steps to prevent or stop the processing.
AgileOne takes reasonable precautions to protect EU personal information in its possession from loss, misuse, unauthorized access, disclosure, alteration and destruction.
AgileOne collects personal information that is adequate and relevant for the purposes for which it is to be processed. AgileOne will take reasonable steps to ensure that any personal information collected or subsequently authorized by EU individuals is accurate, complete, current, reliable and used for the purposes intended. EU individuals have a responsibility to assist AgileOne in maintaining accurate, complete and current personal information about them.
Upon written request to AgileOne, AgileOne will provide EU individuals with reasonable access to their personal information. AgileOne will also take reasonable steps to allow EU individuals to correct, amend or delete any information where it is inaccurate, except where the burden of expense of providing access would be disproportionate to the risks to the individual’s privacy in the case in question, or where the rights of persons other than the individual would be violated. Such access might be effectuated by proving paper or electronic copies of such information and not physical access to data bases or other electronic records.
AgileOne has established internal mechanisms for assuring compliance with the Principles of Safe Harbor. AgileOne also encourages individuals covered by this Statement to raise any concerns about our processing of their personal information by contacting AgileOne at the address below. AgileOne will seek to resolve any concerns. AgileOne has also agreed to participate in the dispute resolution program provided by the European Data Protection Authorities.
Adherence to these Privacy Principles may be limited to the extent required to meet any legal, governmental, national security or public interest obligations.
Office of the Chief Operating Officer
1999 W. 190th Street
Torrance, CA 90504