AgileOne Privacy Policy Notice

Introduction

 Download a copy of this policy.

Welcome to the AgileOne's privacy notice. AgileOne respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

This privacy notice is provided in a layered format so you can click through to the specific areas set out below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy notice.

1. IMPORTANT INFORMATION AND WHO WE ARE
2. THE DATA WE COLLECT ABOUT YOU
3. HOW IS YOUR PERSONAL DATA COLLECTED?
4. HOW WE USE YOUR PERSONAL DATA
5. DISCLOSURES OF YOUR PERSONAL DATA
6. INTERNATIONAL TRANSFERS
7. DATA SECURITY
8. DATA RETENTION
9. YOUR LEGAL RIGHTS
10. GLOSSARY

1. Important information and who we are

Purposes of this privacy notice:

A. Visitors to the AgileOne Website:

This privacy notice aims to give you information on how AgileOne collects and processes your personal data through your use of this website, including any data you may provide through this website.

B. AgileOne’ s Business Activities

The notice also provides some general information on how AgileOne Group (defined in the Glossary) might collect and process personal data, including in the course or AgileOne Group’s business activities.

The AgileOne Group is made up of different legal entities as set out in the Glossary including companies in the United States, United Kingdom, European Union, Switzerland, and the European Economic Area.

The general information in this privacy notice is also issued on behalf of the AgileOne Group so when we mention "AgileOne", "we", "us" or "our" in this privacy notice, we are referring to the relevant company in the AgileOne Group in the relevant country.

This website is not intended for children, and we do not knowingly collect data relating to children.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

The Controller of this Website

The Act1 Group, Inc. dba AgileOne is the data controller of this website and is therefore responsible for your personal data collected and processed through your use of this website. Although this website provides information and contact details of the other legal entities in the AgileOne Group, The Act1 Group, Inc. dba AgileOne is the controller of this website.

Data Protection Officer We have appointed a Head of Compliance & Privacy to oversee EU GDPR, UK GDPR, and Swiss data privacy compliance of the AgileOne Group and to act as data protection officer (DPO) of ActOne Group.  The Head of Compliance & Privacy is also responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, please contact the DPO using the details set out below.

Contact details

Full details of the website data controller:

• • The ACT1 Group, Inc. dba AgileOne
  • Postal address: 1999 West 190th Street, Torrance, California 90504, USA
  • DPO: Head of Compliance & Privacy
  • Email address: privacy@agile1.com

The Act1 Group, Inc. dba AgileOne is represented in the UK by ACT*1 Services Limited t/a AgileOne in the United Kingdom. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

The Act1 Group, Inc. dba AgileOne is represented in the EU/EEA by ACT1 Group – Agile1 Netherlands b.v.. You have the right to lodge a complaint with the supervisory authority if you are unhappy about our processing of your data or this notice.  We would prefer that you contacted us directly but should you feel this is not possible, you have the right to lodge a complaint with Autoriteit Persoonsgegevens, Postbus 93374, 2509 AJ DEN HAAG, Telephone number: (+31) - (0)70 - 888 85 00

The data protection officer for ACT1 Group – Agile1 Germany GmbH and ACT1 Group – Allsource Germany GmbH, is Mr. Michael Schüssler: info@svb-ms.de.

Changes to the privacy notice and your duty to inform us of changes:

This version was last updated on 1 February 2024.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit..  

Should you access an AgileOne system such as AccelerationVMS through our MSP services, you will receive a separate privacy notice from the appropriate controller which may be a customer of AgileOne.

2. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed and cannot be reconstructed or determined by reference to other sources (anonymous data).

2.1 Processing through Website Usage:

Information collected through your use of this website is:

IP Addresses and Cookies:

Your IP address is collected and stored so that AgileOne can analyse website traffic data. The IP address data is not expressly identifying and would require matching to data not held by AgileOne in order to identify you.

When you complete the contact form your IP address and cookies are collected.  The cookie data stored is a hashed id that aligns to the user information that was entered into the forms. When you re-enter the contact form it prepopulates with data that you had submitted previously.

Contact Form

The website contact form is there if you wish to submit a contact request. The personal data submitted are:

• • First and last name
  • Company details
  • Reason for inquiry
  • Phone number
  • Email
  • Message
  • Location (UK/EU/non-EU)

If you submit a contact request we may also log whether you have read this privacy notice or not.

The contact form information will be used to assess your contact query and respond to you accordingly. The query will be sent to the relevant department within AgileOne and someone will get back to you using the contact information you provided. Cookie and IP addresses will also be associated with the request so that the form can be re-populated. In order to manage the contact query we may use third party CRM applications or services and you may be contact by us using those services.

2.2 Processing through AgileOne Group Business Activities:

We may collect, use, store, and transfer different kinds of personal data about you during our wider business activities in pursuing our Legitimate Interests and Business Activities (defined in the Glossary below). The personal data categories collected may include:

• • Identity Data includes first name, last name, username or similar identifier, marital status, title, date of birth, national identity number (where legally permitted) and passport information (where legally permitted).
  • Employment Data includes recruitment information, job application information, employee-related data, CV/resume, employment history, qualifications and examinations, working hours and timesheet submissions, pay rates and related tax information, performance data, emails associated to you.
  • Contact Data includes address, email address and telephone numbers, and associated emails.
  • Financial Data includes financial data you have provided including bank account details, tax identifiers.
  • Transaction Data includes details about payments made relating to you directly or indirectly.
  • Technical Data includes internet protocol (IP) address, your login data and log files, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
  • Usage Data includes information about how you use our services.
  • Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

We do not normally collect any Special Categories of Personal Data about individuals other than our employees and prospective employees (this includes details about race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences other than in relation employees and prospective employees where permitted by law. If processing of Special Categories of Personal Data is required you will be notified accordingly.

2.3 If you fail to provide personal data

Where we need to collect personal data by law, or in relation to a contract that you are a party to or in relation to the provision of our MSP programs, payrolling, direct sourcing, technology, or RPO services, and you fail to provide that data when requested, we may not be able to support the contract or perform the services to our customer or supply you as a temp worker, freelancer, consultant, or independent contractor. In this case, we may have to cancel a relevant service you use or an order with one of our customers or suppliers relating to you or we might not be able to supply you.  We will notify you if this is the case at the time.

Use of the website is not dependent on the provision of personal data.  If you disable cookies we apply then the contact form might not re-populate. If you do not provide the contact form data then we will not be able to provide you with further information about our services via that channel.

3. How is your personal data collected?

Via the Website:

As a website visitor your data are collected by direct interaction with you via the contact form, and by the automatic interactions between our website and your equipment. We may also obtain technical information about you from third parties such as Google Analytics.

Via AgileOne Business Activities:

We collect data in different ways in our day to day business activities. Please note that our data processing sometimes in the discharge of our services (see our Legitimate Interests) to customers as a data processor of those customers, in such cases we are not always controller of the personal data. Where we are not the controller then customers and staffing vendors supplying contingent workers will be responsible for providing information. The following are non-exclusive examples of how we collect personal data.

• • Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms, applications, or by corresponding with us by post, phone, email, business card, social media, or otherwise. This includes personal data you provide when you:
  • contact us by email;
  • use our services;
  • are contacted by us when we provide recruitment process outsourcing services;
  • are supplied as a temp, freelancer, consultant, or independent contractor by a staffing vendor to one of our customers;
  • are supplied by us to a customer as a payrolled worker or independent contractor;
  • create or access an account on our web-based technology;
  • work at a client or vendor participating in our MSP programs;
  • subscribe to our service or publications;
  • request marketing to be sent to you;
  • enter a competition, promotion or survey; or
  • provide feedback.
  • Staffing Vendors and Customers: Under our MSP programmes both customers and staffing vendors and their staff, temporary workers and contractors/freelancers directly input personal data into our web based technology or that of a third party which we process. We also collect supplier and customer contact information so that we can effectively communicate and provide our services.
  • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. The details are already mentioned above.
  • Third parties or publicly available sources. We may receive personal data about you from various third parties as set out below :
  • Employment Data and Identity Data and Contact Data may be derived from social media and recruitment platforms including LinkedIn, Xing, Monster, and Facebook.
  • Technical Data from the following parties:
    • analytics providers;
    • advertising networks;
    • search information providers;
  • Identity and Contact Data from publicly-availably sources.

4. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• • Where processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (Article 6(1)(c) GDPR);
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests (Article 6(1)(f) GDPR);
  • Where we need to comply with a legal or regulatory obligation (Article 6(1)(c) GDPR).
  • We might rely on consent as a legal basis for processing your personal data, for example in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

4.1 Purposes for which we will use your personal data

We have set out below a description of all the ways we plan to use your personal data categories set out above in sections 2.1 and 2.2 in performance of our Business Activities (defined in the Glossary) and which of the legal basis we rely on to do so. We have also identified what our legitimate interests are where appropriate.

If we use your personal data in other circumstances and we are the controller, you will be notified by us accordingly. If we process your data for a customer then the customer is responsible for providing you with the relevant notice.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Processing in relation to the website:

Processing related to AgileOne’s Business Activities (as defined in the Glossary below) :

4.3 Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

4.4 Promotional offers from us

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).

You will receive marketing communications from us if you have requested information from us or purchased services from us or if you provided us with your details via the contact form or you have provided details to our Business Development or GSS team, or when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.

4.5 Third-party marketing

We will get your express opt-in consent before we share your personal data with any company outside the AgileOne group of companies for marketing purposes.

4.6 Opting out

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at any time.

 We will keep a limited amount of your personal data on a suppression list to ensure that your request to opt-out of marketing is properly honoured.

4.7 Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies the contact form might not re-populate when you visit.

In non-website related situations where users interact with our web-based technology, AgileOne may use cookies to facilitate your internet sessions, maintain security and to improve our websites. For example, AgileOne uses cookies to verify your identity and monitor your use of AgileOne websites to improve our services.  If you choose not to enable cookies on your browser, you may not be able to use all of the services offered on AgileOne’s web-based services.

Find out more link to text box below

4.8 Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5. Disclosures of your personal data

We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.

• • Internal Third Parties as set out in the Glossary.
  • External Third Parties as set out in the Glossary.
  • Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets, or to a replacement provider of our services. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International transfers

This website is hosted in the USA. By interacting with our website and entering information in the contact form your information is collected directly in the USA.  Your data may be shared with the AgileOne Group in the UK, EEA, and Switzerland in order to fulfil your contact request.

Where an EEA AgileOne Group entity collects your data it may be shared within the AgileOne Group in the USA. This will involve transferring your data outside the European Economic Area (EEA).

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

• • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.
  • Where we transfer to the AgileOne Group in the USA the US Data Privacy Framework is relied on.
  • Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

7. Data Privacy Framework

• • The Act1 Group, Inc. complies with the EU-US Data Privacy Framework (EU-US DPF), the UK Extension to the EU-US DPF, and the Swiss-US Data Privacy Framework (Swiss-US DPF) as set forth by the US Department of Commerce. AgileOne has certified to the US Department of Commerce that it adheres to the EU-US Data Privacy Framework Principles (EU-US DPF Principles) with regard to the processing of personal data received from the European Union in reliance on the EU-US DPF and from the United Kingdom (and Gibraltar) under the UK Extension to the EU-US DPF. AgileOne has certified to the US Department of Commerce that it adheres to the Swiss-US Data Privacy Framework Principles (Swiss-US DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-US DPF. If there is any conflict between the terms in this privacy policy and the EU-US DPF Principles and/or the Swiss-US DPF Principles, the Principles shall govern. To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/.
  • AgileOne is responsible for the processing of personal data it receives, under the EU-US DPF, the UK Extension to the EU-US DPF, and Swiss-US DPF and subsequently transfers to a third party acting as an agent on its behalf. AgileOne complies with the EU-US DPF Principles and the Swiss-US DPF Principles for all onward transfers of personal data from the EU, UK, and Switzerland, including the onward transfer liability provisions.
  • The Federal Trade Commission has jurisdiction over AgileOne’s compliance with the EU-US DPF, the UK Extension to the EU-US DPF, and the Swiss-US DPF. In certain situations, AgileOne may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
  • Concerning the independent recourse mechanism available to investigate unresolved complaints relating personal data (excluding human resources data):
    • In relation to compliance with the EU-US DPF, AgileOne commits to refer unresolved complaints concerning our handling of personal data received in reliance on the EU-US DPF to the EU data protection authorities (DPAs) and have a DPA panel serve as AgileOne’s independent recourse mechanism.
    • In relation to compliance with UK Extension to the EU-US DPF, AgileOne commits to refer unresolved complaints concerning our handling of personal data transferred from the United Kingdom (excluding human resources data) received in reliance on the UK Extension to the EU-US DPF to, and cooperate with, the UK Information Commissioner’s Office (UK ICO) for such data as AgileOne’s independent recourse mechanism.
    • In relation to compliance with Swiss Extension to the EU-US DPF, AgileOne commits to refer unresolved complaints concerning our handling of personal data transferred from Switzerland (excluding human resources data) received in reliance on the Swiss Extension to the EU-US DPF to, and cooperate with, the Swiss Federal Data Protection and Information Commissioner (Swiss FDPIC) as AgileOne’s independent recourse mechanism.
  • Concerning the independent recourse mechanism available to investigate unresolved complaints relating to human resources data:
    • in compliance with its commitments under the EU-US DPF, AgileOne commits to cooperate and comply with the advice of the panel established by the EU data protection authorities (DPAs) in conformity with the EU-U.S. DPF Supplemental Principles on Human Resources Data and the Role of the Data Protection Authorities.
    • in compliance with its commitments under the UK Extension to the EU-US DPF, AgileOne hereby declares its commitment to cooperate with the UK Information Commissioner’s Office (UK ICO) in conformity with the EU-U.S. DPF Supplemental Principles on Human Resources Data and the Role of the Data Protection Authorities, as applied under the UK Extension to the EU-U.S. DPF, and that AgileOne will comply with the advice given by the UK Information Commissioner’s Office (UK ICO).
    • in compliance with its commitments under the Swiss Extension to the EU-US DPF, AgileOne hereby declares its commitment to cooperate with the Swiss Federal Data Protection and Information Commissioner (Swiss FDPIC) in conformity with the EU-U.S. DPF Supplemental Principles on Human Resources Data and the Role of the Data Protection Authorities, as applied under the Swiss Extension to the EU-U.S. DPF, and that AgileOne will comply with the advice given by the Swiss Federal Data Protection and Information Commissioner (Swiss FDPIC).
  • For complaints regarding EU-US DPF, the UK Extension to the EU-US DPF, and Swiss-US DPF compliance not resolved by any of the other DPF mechanisms, you have the possibility, under certain conditions, to invoke binding arbitration. Further information can be found on the official DPF website: https://www.dataprivacyframework.gov/s/article/ANNEX-I-introduction-dpf?tabset-35584=2.
  • The USA-based AgileOne Group companies listed in the Glossary adhere to the principles of the to the EU-U.S. DPF Principles, including the UK Extension to the EU-U.S. DPF, and Swiss-U.S. DPF Principles and are covered by this Data Privacy Framework compliance statement, including All in One, Inc.

We have put in place appropriate security measures (Technical and Organisational Measures) to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. A summary of these measures is set out in the Glossary

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

9. Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by contacting us

In some circumstances you can ask us to delete your data: see Request erasure below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. Please click on the links below to find out more about these rights:

• • Request access to your personal data.
  • Request correction of your personal data.
  • Request erasure of your personal data.
  • Object to processing of your personal data.
  • Request restriction of processing your personal data.
  • Request transfer of your personal data.
  • Right to withdraw consent.

If you wish to exercise any of the rights set out above, please contact us.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We will respond to all legitimate requests within 30 days. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Glossary

LAWFUL BASIS

Legitimate Interest means the interest of our business in conducting and managing our Business Activities to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

Business Activities: AgileOne Group  business activities are as follows:

• • AgileOne provides workforce management, MSP, technology, sourcing and payrolling services and related technology solutions to its customers.
  • AgileOne engages with its customers, suppliers, contingent workers and employees to provide the workforce management services and to deliver its proprietary technology solutions.
  • AgileOne pays staffing suppliers and contingent workers for services provided.
  • AgileOne markets and advertises its services and actively seeks sales leads.
  • AgileOne employs staff and engages independent contractors in order to further its legitimate interests.
  • AgileOne develops, supports and maintains proprietary technologies globally related to workforce management solutions.

Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

THIRD PARTIES:

Internal Third Parties

Other companies in the AgileOne Group providing corporate services including HR, IT and system administration services, payroll, finance & accounting, legal, and invoicing/billing and includes All in One, Inc.

External Third Parties

• • Payroll administration providers.
  • Staffing vendors.
  • Professional advisers including lawyers, bankers, auditors and insurers.
  • Governmental tax and revenue.
  • Hosting companies.
  • Cloud IT service providers (SaaS).
  • CRM providers.
  • Learning management service providers.

YOUR LEGAL RIGHTS

You have the right to:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

AgileOne Group Companies:

The ACT1 Group, Inc dba AgileOne (California, USA)

All in One, Inc (California, USA)

ACT*1 Services Limited

ACT1 Group – Agile1 Netherlands b.v.

ACT1 Group – Agile1 Ireland Limited

ACT1 Group – Agile1 France Sarl

ACT1 Group – Agile1 Germany GmbH

ACT1 Group – Allsource Germany GmbH

ACT1 Group – Agile1 Poland sp.z.oo

ACT1 Group Sweden AB

ACT1 Group – Agile1 Norway AS

ACT1 Group - Agile1 Denmark ApS

ACT 1 Group – Agile 1 Switzerland GmbH

Technical and Organisational Measures

• • Access controls must be implemented and governed by policy. The policy must be reviewed and updated at least annually. Policy should include the following as a baseline
    1. Password complexity requirements
    2. Role-based access controls
    3. Vendor or third-party access controls and requirements
    4. Account lockout durations
    5. Multi-Factor Authentication (MFA) requirements

• • Routinely review and approve access to systems managing Agile1 personal data information and sensitive data at least quarterly to remove unauthorized access.

• • Change all default account names and/or default passwords.

• • Network access controls must be implemented and governed by policy. The policy must be reviewed and updated at least annually

• • Web servers or other internet facing assets must be logically or/and physically segregated from non-internet facing assets.

• • Vendor or third-party connections are logically or/and physically segregated from critical infrastructure unless providing support for the infrastructure.

• • Critical or Sensitive data leaving the organization must be encrypted in transit

• • Use strong encryption to protect personal data information and sensitive data when stored.

• • Access and Security logs must be reviewed at least daily for inconsistencies and unauthorized access events.

• • Physical access to company or data center facilities must be monitored for unauthorized accessed.

• • Anti-Malware endpoint security solution must be utilized and enforced by policy. The policy must be reviewed and updated at least annually. Anti-virus definitions must updated at least daily if signature based Anti-virus is being utilized

• • Firewalls must be utilized for controlling ingress and egress traffic to production networks and governed by policy. The policy must be reviewed and updated at least annually.

• • Intrusion Prevention and Intrusion Detection systems must be utilized to monitor events, identify and logging incidents and stop potential threats.

• • Monitor firewalls, IPS/IDS at the perimeter and internally as necessary.

• • Patch management controls must be implemented and governed by policy. The policy must be reviewed and updated at least annually. Critical patches must be applied within 30 days of identification.

• • Operating system hardening must be implemented and governed by policy. The policy must be reviewed and updated at least annually.

• • Have and use an Incident Management process with procedures to notify Agile1 as soon as reasonably possible of confirmed attack, breach, unauthorized access and loss of Agile1 information.

• • Conduct generalized penetration testing at least annually and after any significant infrastructure or application upgrade or modification.

• • Conduct periodic vulnerability assessment based on industry best practices. All assessment findings with CVSS score of 4 or higher must be addressed via a repeatable process.

• • Maintain reasonably up-to-date software on all services, systems and devices that may be used to access personal data information.